Property Manager
Cobourg Non-Profit Housing Corporation (CNPHC) is looking for a Property Manager.
Responsibilities
– Reporting to the Board of Directors, the Property Manager is responsible for the overall direction and coordination of day to day operations of CNPHC in accordance with the by-laws, policies and resolutions of the Board. Duties and responsibilities include corporate governance, tenant services, financial management, maintenance and preventative maintenance management, office administration, staff supervision and performance appraisal and community engagement.
Board and Government Liaison
- In consultation with the Chair, plans and coordinates the monthly board meetings, prepares management reports to the Board, and advises the Board on all aspects of CNPHC’s operations
- Liaise with Ministry of Housing, Northumberland County Service Manager and all other agencies related to the Non-Profit’s management
- Ensures requisite reports are completed and submitted in a timely manner to relevant government agencies
- Responds to public enquiries.
Finance
- Works with the Finance Committee and presents the annual Operating and Capital budget to the board.
- Presents financial reports to the Board of Directors at least quarterly and advises on the corporation’s financial management
- Maintains all financial records, books and financial statements.
- Liaises with auditors and coordinates the preparation and presentation of the annual audited financial statements.
- Files budgets and audited financial statements to government agencies as required
- Ensures rents are collected to maximize revenues and oversees the eviction prevention processes
- Ensures rents are calculated according to Ministry regulations.
- Files GST rebate application semi-annually
- Acts as the Corporation’s purchasing agent, approving expenditures up to $5000
- Ensures that all payables are dealt with in a timely manner
- Ensures deficit reductions plans are in place and reviewed with the Board and Service Manager
Building Maintenance
- Hires, trains and supervises the Maintenance Worker
- Develops a preventative maintenance plan and ensures adherence to the plan.
- Schedules and oversees routine and emergency maintenance of the properties and the grounds including mechanical and electrical. Participates as required.
- Ensures annual unit inspections are completed and ensures regular site inspections are conducted and recorded. Participates as required.
- Retains and supervises tradespeople for completeness and health and safety standards. Records issues that may emerge
- Oversees administration of the parking policy
Tenant Relations
- Approves advertisement and applications for vacant units
- Determines the eligibility of prospective tenants and unit allocation
- Receives and follows up on tenant complaints
- Ensures changes to policy and building information is communicated to all tenants
- Maintains effective tenant relations
- Prepare and executes all termination of tenancies up to and included enforcement by the Sheriff’s office
General
- Directs, supervises and maintains strong communication with all staff members including training, development and performance reviews
- Maintains approved vacation schedule and time sheets
- Ensures that office systems and procedures are efficient and effective, and that confidentiality is maintained
- Ensures that staff are following all established policies and procedures
- Reviews service logs on a regular basis
- Works with the Chair of the Board on special projects as may be required.
- Ensures that WHIMIS regulations and Health and Safety standards are up to date and adhered to be all staff and that all staff are adequately trained.
Skills/Qualifications
- Verbal proficiency to negotiate contracts, landlord tribunals, ensure tenant satisfaction, provide clarity to staff and contractors
- Report writing and reading skills to interpret agreements, maintenance reports, contracts etc.
- Financial Management skills to budget, track expenses and analyze financial reports.
- 2 years of Property Management and/or Housing Maintenance experience
- 2 years supervisory/management experience
- Computer training and experience
- Health and Safety training including WHMIS would be an asset
- Experience in the nonprofit sector would be an asset
Education
- Proven written and verbal language proficiency,
- Post-secondary education or vocational training in property management, community or public administration, business administration or related degree equivalent
- Property Management Certification would be considered an asset.
Experience Required
- Minimum of two years’ experience in similar Property Management role
- Minimum of two year’s supervisor/management experience
Hours of Work
- 35 hour week Monday to Friday
- Some evening work may be required, plus on call for emergencies according to the on-call schedule Friday 5pm – Monday 9am
Position Duration
- Six months with possible extension
Salary Range is $38.50/hour to $46.70/hour
Onboarding start date is March 23, 2026
How to Apply: email to the attention of Chair of the Board by February 11, 2026.